Subject
Short and clear (e.g., “Application Follow‑Up”).
How to Write a Professional Email
Clear structure, respectful tone, and concise writing turn your emails into opportunities.
Basic Email Structure
Greeting
“Hello [Name],” or “Good morning [Name],”
Body
State your purpose in 1–3 short sentences.
Closing & Signature
“Thank you,” then your full name and contact info.
Templates You Can Use
Follow‑Up
Subject: Thank You — Interview for [Job Title]
Hello [Hiring Manager Name],
Thank you for taking the time to speak with me about the [Job Title] role. I appreciated the opportunity and enjoyed learning more about your team.
Please let me know if you need anything else from me. I look forward to next steps.
Best regards,
[Your Name]
[Your Phone Number]
Cold Inquiry
Subject: Interest in Opportunities at [Company Name]
Hello [Name],
I hope this message finds you well. I'm reaching out to ask if you're currently hiring for any positions. I'm hardworking, dependable, and excited to contribute to a great team.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Contact Info]Do's and Don'ts
Do
- Use respectful, clear language
- Proofread for typos
- Keep it short and to the point
- Be polite and professional
Don't
- Use slang or emojis
- Write long paragraphs
- Send without a subject line
- Forget to include your name
