📧 How to Write a Professional Email
Whether you're reaching out to an employer, case manager, or potential mentor — here's how to do it with clarity and confidence.
📌 Basic Email Structure
- Subject: Keep it short and clear (e.g., “Application Follow-Up”)
- Greeting: “Hello [Name],”
- Body: Briefly state your purpose (1-3 short sentences)
- Closing: “Thank you,” or “Best regards,”
- Signature: Your full name + contact info
📋 Templates You Can Use
1. Follow-Up After an Interview
Subject: Thank You - Interview for [Job Title] Hello [Hiring Manager Name], Thank you for taking the time to speak with me about the [Job Title] role. I appreciated the opportunity and enjoyed learning more about your team. Please let me know if you need anything else from me. I look forward to next steps. Best regards, [Your Name] [Your Phone Number]
2. Asking About a Job Opening
Subject: Interest in Opportunities at [Company Name] Hello [Name], I hope this message finds you well. I'm reaching out to ask if you're currently hiring for any positions. I'm hardworking, dependable, and excited to contribute to a great team. Thank you for your time and consideration. Sincerely, [Your Name] [Your Contact Info]
✅ Do's and ❌ Don'ts
✅ Do
- Use respectful, clear language
- Proofread for typos
- Keep it short and to the point
- Be polite and professional
❌ Don't
- Use slang or emojis
- Write long paragraphs
- Send without a subject line
- Forget to include your name
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